Researching Land Records in Ontario

Land records have been an important resource in documenting the history of the Fleming families in Derby Township, Grey County. The most useful record has been the “abstract index to deeds” adopted in the land record offices in 1865. The abstract is a summary of the transaction showing dates, instrument number, transaction type, lot and concession, acres, grantor and grantee, dollar amount. Transaction codes indicate “bargain and sale,” mortgage received, discharge of mortgage, release, grant, and other events. In a nutshell it shows the history of the changes in ownership and financing arrangements, and sometimes the disposal of an estate. For further detail, it was sometimes necessary to find the memorialization of the deed or transfer by the instrument number in the copybook for the township or locate the original document.

Previously, researchers had to go to the county land registry office or Archives of Ontario. Today the Ontario Land Registry Access (OnLand) website provides online access to digital images of the index pages. This posting is a short guide for searching that service.

Land records are organized by concession and lot. In our case, we knew the concession and lot numbers of the properties Alexander Fleming bought in 1847 and 1858. Another source for this information are farmers’ directories – especially the Gazetteer and Directory of the County of Grey  1865-6 (Toronto: W W Smith, 1865)

In this example, we are looking for the history of “Forest Lawn” on the north half of Lot 9 Concession 6. James Fleming obtained the lot from his father in 1853 and during his lifetime developed it into an estate of orchards and gardens. Continue reading